Job Title: Contracted Event Coordinator – Artists Sunday Market (hosted on November 30th, 2025)
Reports To: Executive Director
Status: Independent Contractor
Contract Dates: Approx. October 5, 2025– December 5, 2025 - Estimated 80 hours total
Compensation: $2,000 paid in monthly installments
Location: Laramie Plains Civic Center (with some remote flexibility)

About the Artists Sunday Market

The Artists Sunday Market is a celebration of local creativity and community connection, featuring visual artists, makers, and performers in a vibrant public market setting. Hosted at the Laramie Plains Civic Center, the event is part of a national movement to support artists during the holiday season and promote art as a meaningful gift. Now in its fourth year at the Civic Center, this event draws participation from 60+ artists, local supporters, and hundreds of attendees.

Position Overview

The Contracted Event Coordinator will oversee the planning, promotion, and successful execution of the Artists Sunday Market. This position plays a key role in creating an inclusive, engaging, and well-organized experience for both vendors and visitors. The ideal candidate is detail-oriented, proactive, and passionate about supporting local artists and creative entrepreneurs.

Key Responsibilities

• Planning & Logistics

  • Develop and maintain the event timeline, production schedule, and vendor layout

  • Coordinate with Civic Center staff for facilities access, equipment, and set-up/tear-down needs

  • Secure permits or insurance, if applicable

  • Manage vendor registration process and maintain communication with participating artists

• Vendor & Partner Coordination

  • Act as the primary point of contact for artists and vendors

  • Facilitate equitable access and ensure vendor compliance with event guidelines

  • Recruit local performers, food vendors, sponsors, and other community partners

• Marketing & Promotion

  • Collaborate with LPCC staff on a marketing strategy (social media, press releases, posters, etc.)

  • Assist with content creation and scheduling for digital promotion

  • Represent the event in community meetings and outreach efforts

• On-Site Event Management

  • Oversee day-of-event operations including check-in, troubleshooting, and overall flow

  • Manage a small team of volunteers or support staff

  • Ensure a safe, welcoming environment for all participants

• Post-Event Duties

  • Facilitate vendor feedback survey

  • Debrief with LPCC staff and prepare a brief event report with recommendations for future improvements

Qualifications

• Proven experience coordinating public events, markets, or festivals

• Strong organizational and time-management skills

• Clear communication and interpersonal skills, especially working with artists and diverse stakeholders

• Ability to work independently and meet deadlines

• Familiarity with local arts community a plus

• Basic graphic design or social media skills a bonus

To Apply

Please submit a resume and a brief letter of interest outlining your relevant experience and availability to jbrauer@lpccyw.org. Applications accepted through August 21, 2025.